For questions about the withdrawal process, contact the Provost and VPAA Office, McClain Hall 203, at 660-785-4105.
Students dropping individual courses after the last business day prior to the first day of the semester, on, or after the first day of the semester are not entitled to a reduction in enrollment fees for that semester. Enrollment fees include the activities fee, student health center fee, student approved athletic fee, i-tech fee, and sustainability fee and enrollment charges.
Students must go to TruView under the “Student Tab” to withdraw. The withdrawal date is based on the date that the Registrar’s Office receives the online notification.
A student who drops individual courses while remaining enrolled in other courses is not withdrawing from the University; therefore, the return of enrollment fees policy does not apply. General guidelines for enrollment fee reduction are given below. Specific dates are published each semester in the calendar section of the Schedule of Classes.
- Students who withdraw from all courses prior to the first day of classes receive a 100% reduction of enrollment fees for the semester.
- From the first day of classes through the first 10% of the enrollment period, students receive a 90% reduction of enrollment fees.
- From the first 11% in time through the first 25% of the enrollment period, students receive a 50% reduction of enrollment fees.
- From the first 26% in time through the first 50% of the enrollment period, students receive a 25% reduction of enrollment fees.
- Students who withdraw after the end of the first 50% of the enrollment period pay the entire enrollment fee charge.
Down payments that are advertised as non-refundable are excluded from fee reduction. This includes the freshman orientation fee on or after freshman move-in day. After certain published cancellation dates, a housing termination fee could be imposed as well as forfeiture of the housing damages deposit.
All students who live on campus have housing costs assessed through the last day of the week in which the student withdraws.
Special course and program fees are treated separately from enrollment fees. Special course and program fees are treated on a course by course basis and are refunded at 100% if a student drops a course with a special course or program fee on or prior to the last day to drop a course and not be assigned a “W” in the class. Special course and program fees are non-refundable after the last day to withdraw from a class and not be assigned a “W” on the transcript. Due to the short nature of interim, off-schedule, and workshop courses, the general guidelines for enrollment fee reduction do not apply. Consult the Registrar website for more details (or additional information).
The Department of Education requires schools to determine how much federal student aid is earned when a student withdraws from all classes with 60% or less of the semester attended. What is not earned must be returned. The Title IV Federal Student Aid Programs covered by this law are:
- Subsidized and Unsubsidized Direct Loans
- Perkins Loans
- PLUS (Parent Loans for Undergraduate Students)
- Nursing Student Loans
- Pell Grants
- TEACH Grants
- SEOG Grants
Regardless of whether or not a student has attended any classes in the semester or term of withdrawal, the student should officially withdraw by completing the steps covered on TruView. Please choose “Withdraw from all courses for a selected semester” in the “Registration” section to withdraw from a semester.
A specific formula determines federal aid earned by the percentage of payment period completed. For example, if the student completed 30% of the payment period, then 30% of the assistance was earned. Once more than 60% of the payment period is completed, though, all assistance has been earned according to the guidelines. If the student received more assistance than earned, the excess funds must be returned to the federal aid programs. If the student received less assistance than the amount earned, the student may be eligible to receive a post-withdrawal disbursement. However, there are some federal funds that cannot be disbursed once a withdrawal has occurred.
The University returns Title IV aid from the student’s account according to the federal formula. A student may also be required to return Title IV aid if enough funds did not exist on the student’s account after application of the University’s refund policies.
Institutional refunds and the return of federal student aid calculation are done within 30 days of the withdrawal date. A letter with a copy of the formula results, any applicable refund, or the adjusted bill is sent to the student’s permanent address.
Funds are returned to the federal student aid programs in the following regulated order: Unsubsidized Direct Loan, Subsidized Direct Loan, Nursing Student Loan, PLUS Loan, Federal Pell Grant, Iraq and Afghanistan Service Grants, Federal SEOG, TEACH Grant and other Title IV aid programs.
For questions or examples of the federal formula, contact the University’s Financial Aid Office at (660) 785-4130, in McClain Hall 103.
For information about current tuition pricing and other information, please visit the Cost & Financial Aid page.
Truman’s Net Price Calculator can be found at https://www.truman.edu/admission-cost/net-price-calculator/step-1/